The Complete Stage Rental Guide

The time has come to start planning that big event that’s been on your mind. You’ve got tons of ideas since you’ve held off on the event for so long! In terms of entertainment, you decided to have a platform stage. However, rental fees for stages can range from $600 to $4000 per day! The right stage is crucial for your event, so choose wisely. 

The process of renting a stage may seem intimidating to someone who’s never done it before. We would like to share with you some of our favorite stage rental tips to help you get started. Read on to learn more!

How To Choose The Best Stage For Your Event

If you’re thinking of renting a stage for your next event, here are some tips to help you choose the right one. Considering what the stage might be used for and more will help you make the right choice.

What Type of Event Is It?

Your event type will determine what type of stage you need. You can choose from a handful of different stages based on the event type. 

For example, an event with live speakers or music will require a sound system. In the case of smaller, private events, you may want something more modest. 

It’s also possible to choose portable stages that you can quickly move around according to what you need them for. You can refine your search based on the type of event you are planning.

How Large of an Area Do You Have?

A stage’s size will also depend on the size of the event area. Smaller areas require smaller stages. The stages may also require a certain amount of space. It is important to keep this in mind. Look for a venue that can accommodate your audience as well as your stage and equipment. 

A stage’s size will also depend on how many people will be attending. A stage needs to be large enough to be seen not only by those in the back, but by anyone on it as well. 

Think about the area’s size, the stage layout, and the number of people on and off the stage. In terms of stages, size matters. Get the most out of your stage rental.

How Flexible Do You Need the Stage?

Many people value flexibility. Mobile stages give you the flexibility to move them anywhere you want. This allows you to bring along even trusses and stage decks wherever they’re needed. 

The smaller, portable stages are easier to move than the larger, fixed stages. The right stage can serve a variety of purposes, in a variety of ways, and anywhere.

For performances, presentations, events, and anything else you might need a stage for, outdoor stage rentals are a great alternative. 

Basically, you can rent a stage anywhere you wish for your event. Your event’s venue and stage’s flexibility will determine what stage you might need.

Consider Extra Effects Like Lighting

When it comes to the inside and outside of the stage, you have to account for extra effects. Lighting is one of these effects. Lighting can make the stage look and feel completely different, so don’t miss it. 

Rental companies for stage equipment also offer lighting services. Simply let them know what you intend to use the stage for, and they will recommend appropriate lighting and other equipment options. 

A stage setup requires many essential items, such as audio and visual equipment, computers, tables and chairs, lasers, and more. Consider what other effects you might want to use for the event you’re planning. Aside from lighting, there are many other components that can enhance your event.

Use Technology to Your Advantage 

Technology can play a big role in any event. It is important to ensure that the appropriate technology is being used when connecting things to the stage. Connecting laptops and computers to the system is necessary. The use of technology allows you to play music, videos, pictures, and control light shows.

If you want your event to be truly unique, you need to utilize technology. As a result, costs will also increase. As a result of having better technology, better equipment will cost more. Considering the quality difference in the technology being used at the event, you can justify these costs. The importance of this is often overlooked by many people.

Do You Need a Durable Stage?

A lot of people don’t think about stage durability. If people were jumping on the stage, would the stage be able to hold that many people? 

Whenever you rent a stage, you should speak with the professionals first. If you plan to rent a stage, ask about the weight rating of the stage rental. 

When the event starts, you don’t want to have to worry about the durability of the stage. A major setback would result from this. 

You should instead know ahead of time whether the stage can handle the activities you plan to perform on it. Stage weight limitations should be discussed during the rental process. Afterward, they can recommend something else if the current stage doesn’t suit your needs. Don’t hesitate to contact them today so you can rest easy tomorrow.

Stage Rental Concerns Answered!

Now that you know how to pick out the right stage for your event, you might have some more questions regarding the logistics of the stage rental process. We have compiled a list of the most common questions our clients ask us, along with their answers.

The planning and logistics of getting the equipment to the site

Choosing where to install a stage at a private or corporate event is an important step. Depending on that, you will need a stage of a certain size and shape. Additionally, professionals will tell you that you should have a plan in place to transport the stage equipment to the desired location. Is there a path wide enough for the trucks to bring the stage to your location? Stage location may need to be changed if not.

Concerns about stage rental safety related to weather

Are you planning a winter event? Is it going to be rainy? Event rental equipment should be chosen based on the weather. There is no need to worry about the elements with portable stages. Natural disasters cannot always be predicted, and you don’t want them to ruin your event. You may want to look for something with grip tape to help with traction if your event is outdoors. Additionally, always make sure to consult with your stage rental service before making any final decisions.

Take Your Corporate Event to the Next Level!

Nowadays, businesses often invite their most important clients to events. Adding wow factor to your events can give you a competitive edge. Your guests will be able to see the event clearly with stage decks, stages, and risers, or stage platforms.

We take care of every aspect of your staging, whether it is choral risers, dance floors, or sound systems. You will pay an event planner 15 to 20 percent of the total event cost. With the help of GeoEvent, you can use that amount of money to improve your food or do something else to demonstrate to your clients that your company is cutting edge.

Organizing an Event Shouldn’t Be Complicated

Guests will be buzzing and you’ll have a blast. However, before you can enjoy the event, you need to plan it! It is necessary to rent a portable stage system along with other equipment rentals from a company with years of experience and a reliable track record. 

There are a number of factors to consider, including stage size, seated risers, and stage skirts. There are a lot of tasks you will need help with, including catering, decorations, and guest lists. An experienced portable stage rental company like GeoEvent can help you from setup to breakdown, while you take care of the event. 

Thanks for taking the time to read this article. We hope you learned a few things about stage rentals. Contact us today if you need event rentals in the Los Angeles and Las Vegas areas, or if you have questions about this article.