The best equipment is essential when planning a presentation, event, or other gathering that calls for high-quality audio-visual technology. However, even the most experienced event coordinators occasionally forget important aspects when hiring audiovisual equipment.
Here are some of the common mistakes that you should avoid if you are renting equipment:
- Ignoring compatibility with vendors
It is fairly unusual for people to rent equipment from several vendors. But occasionally, this might result in compatibility problems, adding needless stress on the day of the event. Make certain every piece of gear you own is compatible with the others. If you’re still determining if something will work together, think considering renting all of your equipment from one reliable supplier. Our AV Equipment Rental service makes sure that everything works together, sparing you any possible hassles.
- Not testing equipment
Imagine arriving at your event and finding that one of the pieces of equipment isn’t working properly. These last-minute shocks can be harmful and upsetting. Always do an equipment test before going for an event and after the av rental. This involves completing a thorough run-through with the equipment, verifying that all devices are properly charged, and inspecting the cords. GeoEvent can help with setup and testing if you’re not tech-savvy.
- Choosing wrong timing
One planning error to avoid is scheduling your equipment rental at the wrong time. Luckily, there is a simple workaround for this, so it need not be an expensive company mistake. You may maximise your av rental efficiency and keep your expenditures where they should be by scheduling your rental agreement to fit your schedule. Appropriate planning is the key to good timing. It all comes down to determining the extent of your task and then planning your equipment rentals to fit within a reasonable timeframe. The ideal scenario would be to have the appropriate size machine delivered to your location just when you need it. When planning your schedule, make sure to return the rental equipment as soon as you’re done to avoid paying more than is required.
- Not rechecking safety
It should never occur for equipment rental to have safety concerns. Every workplace prioritises safety, and your working locations are no exception. You take the safety of your employees extremely seriously because it is the right and moral thing to do. Safety permeates every aspect of your company. SOPs for the equipment your business owns should be a part of your safety program. You must exercise the same caution and safety measures when using rental equipment. This includes adhering to the SOPs advised by dealers for rental equipment such as material handling, concrete, and aerial lifts. Safety in the operation of equipment is a very critical matter.
- Ignoring sound quality checks
Poor audio will be noticeable to everyone at your event. An astonishing number of your guests may tune out due to poor audio. Think about the auditory experience from the front row, the middle row, and the back row while organising your event. “Delayed” speakers may be necessary in the back row to offer more sound if your space is very big. It’s also critical to think about and inform your AV business about the purposes of your sound system. For instance, let your AV provider know if there will be an unexpected musical performance so they can choose the ideal speakers for the occasion.
- Understating venue needs
Every venue is different, with different visual and aural problems. If you rent equipment without taking into account the particular needs of your location, you risk having poor sound quality or visual disturbances. Examine the location’s dimensions, shape, and any acoustic issues before hiring. Seek advice from professionals like equipment rental specialists if you’re unsure. Our staff can offer advice on what equipment will work best at your location.
- Hiring rental services late
One of the first suppliers you work with should be your AV firm. Hiring your AV provider needs to happen even before you sign the venue contract. They can represent you in locating the ideal site for your event if you employ them before the venue. When deciding if the location meets your goals and vision, a reputable AV firm can assist you. Additionally, they will assist with settling any pointless venue expenses. This will improve your budget and spare you a great deal of headaches.
When handled improperly, even the greatest equipment technology can be compromised. Appropriate guidance and assistance may have a big impact. It may be quite helpful to have professional support available when fixing little difficulties or learning the ins and outs of a specific gadget. You can make sure your event is a huge success by staying away from these typical blunders and working with reliable professionals.
